How to Manage the SES Hospedaje if You Rent Motorcycles in Spain

1. What is the SES for Rentals?

The SES is a platform established by Spanish authorities requiring rental and lodging businesses to:

• Register user identities.


• Report activity information to security forces.


• Comply with safety and prevention regulations.

This system aims to prevent illegal activities, such as vehicle theft, and ensure safe use of rented goods.

2. Who is Required to Use the SES?

For motorcycle rentals in Spain, you must register with the SES if:

• You rent motorcycles as a commercial activity.


• You offer high-displacement vehicles that require specific licenses.


• Your business involves rental contracts with tourists or locals.

3. Steps to Manage the SES for Motorcycle Rentals

1. Register on the SES Platform

1. Access the official SES for Rentals website.
   
   
   • Detailed instructions can be found on the Ministry of Interior portal.


2. Request access:
   
   
   • Provide your business information (CIF, company name, address).
   
   
   • Receive login credentials for the system.

2. Collect Mandatory Customer Data

Before handing over a motorcycle, you must collect:

• Full name and surname.


• DNI, NIE, or passport.


• Driver’s license (valid for the type of motorcycle rented).


• Rental date and duration.

All this information must match the contract details.

3. Record Activity in the SES

1. Log in to the SES platform.


2. Complete the customer’s file:
   
   
   • Upload the collected personal information.
   
   
   • Include details of the rented motorcycle (brand, model, license plate).


3. Confirm the registration:
   
   
   • Once submitted, the system will generate a confirmation receipt.

4. Meet the Required Deadlines

It’s mandatory to register the activity in the SES before handing over the motorcycle to the customer. Failure to do so could lead to administrative penalties.

4. Tips for Managing the SES Efficiently

1. Automate the Process with Management Software

• Use motorbike rental software like Pulso to automatically integrate contract data and send it to the SES.


• This reduces errors and saves time.

2. Digitize Data Collection

• Use tablets or mobile apps to allow customers to complete their forms digitally.


• This avoids transcription errors.

3. Always Verify Customer Documentation

• Ensure the driver’s license and ID are valid.


• Scan the documents to keep a backup.

5. What Happens If You Don’t Comply with the SES?

Failing to register activities in the SES can result in:

• Administrative fines of up to €600 for minor infractions.


• More severe penalties for repeated offenses.


• Legal issues in case of incidents or theft involving your motorcycles.

Conclusion

The SES for Rentals is not just a legal requirement but also a measure to ensure safety in your motorcycle rental business. Managing it correctly shows professionalism and protects you from penalties and unnecessary risks.

With the right tools and good organization, you can comply with the SES smoothly and focus on growing your business. Do it right and protect your investment!